Position Title
Administrative Clerk
Department/Unit
Psychiatry
Location
Halifax, Nova Scotia, Canada
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$20.18 - $25.45 per hour ($36,731 - $46,328 per annum, 35 hours per week)
Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health and IWK Health. Reporting to the Operations Manager, the Administrative Coordinator is responsible for providing administrative support to the education and/or research program(s) of the Department of Psychiatry.
Key Responsibilities
- Support the research and education operations of the department through preparation, review, and analysis of necessary documents.
- Use the department database to track and verify information for department research and education activity.
- Assist with the maintenance of records management for research/education program files, administrative files, committee decisions, etc. in accordance with policy.
- Assist with the organization and scheduling of meetings for various Department of Psychiatry committees. Responsible for coordinating virtual and in-person meetings and providing direct support to Committee chairs by preparation and circulation of applicable meeting materials.
- Responsible for the timely and accurate entry and/or review of MedIT and database data, including resolving coding issues.
- Monitor financial accounts and prepare financial paperwork to support the activities of research/education coordinators. This includes grant, contract, and trust accounts held by members of the department.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
- Business/Office Administration program with one to three years’ experience in a similar role (equivalent combination of training and experience will be considered.)
- Proficiency in standard office software packages including Microsoft Word, Excel, Outlook, and PowerPoint.
- Ability to learn new software programs in an academic learning environment.
- Strong interpersonal and customer service skills with an ability to work within a team oriented environment.
- Excellent communication skills (written and verbal).
- Strong attention to detail and accuracy is essential, with the ability to multitask effectively.
Assets
- Experience in a clinical/academic environment.
- Knowledge or experience of a health environment or a university setting.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.
